Director Resources
(NEW) 2026 Age Definitions
Event Sanction Request
To request the approval of a future USAV sanctioned activity (camp, clinic, tryout, tournament, etc.), please visit the Event Sanctions page of our website.
Request a COI
How to fill out a COI request form:
Click here for a guide that explains how to fill out a COI Request form.
Submit a COI request
IMPORTANT NOTE: If you are requesting a COI for anything other than a club practice (camp, clinic, tryout, tournament, scrimmage, etc.), please submit an Event Sanction Request BEFORE requesting a COI.
Click here to access the 2025-2026 COI Request Form.
Use this online form to request a certificate of insurance for a facility being used to host a USAV sanctioned activity. Please submit a request for each USAV sanctioned event or activity.
Note: Please allow 7-10 business days for creation and distribution.
Club Release / Club Transfers
Click here to view the Policy regarding athlete releases and transfers from a club.
Gender Competition Policy
Junior Coach in Training
Junior Coach in Training Waiver Request Form is required for Junior ages 16 and 17 who are interested in coaching
SafeSport and MAAPP
USA Volleyball has a ZERO TOLERANCE for abuse and misconduct. This includes not only on-court safety, but also off-court safety in any part of USA Volleyball’s programs.
USAV Acknowledgement of SafeSport and MAPP
Medical Consent Form
This form is required to be compliant with Florida Law, effective July 1, 2021, this medical treatment consent form is required to be completed and signed by a parent/legal guardian for any minor athlete to receive emergency and non‐ emergency medical care at a USA Volleyball sanctioned event/activity in Florida. Athletes should carry multiple copies of this form in their backpacks to all USAV sanctioned practices, camps, clinics, tryouts and events. The signed form will need to be presented to any medical provider before care may be administered.
Medical Release Form
This form will no longer be required. However, the Florida Region recommends that clubs do collect the form from every athlete.
FL Region Medical Incident Report Form
Membership Requirements for Junior Athletes
Due to increased participation of youth/junior athletes relocating to Florida from an outside
federation, including Puerto Rico (PUR), the Florida Region has prepared this document to
ensure that Florida Region clubs are following FIVB/USAV policy on athlete eligibility. Note:
FIVB restricts athletes from being affiliated with more than one National Volleyball Federation at
any given time.
Youth/junior athletes must meet the below requirements to be official members of the Florida
Region of USA Volleyball:
- Parent or legal guardian must have a permanent/physical address residing within the Florida Region. (A PO Box will not meet this requirement)
- Junior athlete must be enrolled in a Florida school within the Florida Region at the time a Florida Region membership is purchased.
The Florida Region may request any/all of the below required documents as proof of Florida
Region residency for an athlete coming from any other federation, including PUR:
- Proof of residency by parent of athlete. Must provide one of the following documents:
- Current Florida Driver’s License
- Signed lease agreement or proof of mortgage
- Utility or phone bill with address in FL Region
- Any other government issued document as requested
- Proof of enrollment in a Florida school. Must provide one of the following:
- Most recent report card from a Florida school
- Enrollment verification in a Florida school at the time a Florida Region membership is purchased
Note: Legal guardian may also provide documentation above but must also include legal documentation proving guardianship for junior athlete.
Any youth/junior athlete that is currently attending school and playing club in/for another
federation is not eligible to become a member of the Florida Region.
If it is found that the athlete has purchased a USAV membership but is unable to provide documents requested above, their USAV membership will be placed on Region Hold and they will be unable to participate in any USAV sanctioned events. No refunds will be available for these memberships.
If an ineligible youth/junior athlete participates in a USAV sanctioned event in the Florida
Region, the athlete and club will be subject to sanctions & penalties as outlined in the USAV Championship Manual.
Club Director/Admin SportsEngine HQ Walkthroughs
Step by step videos on getting started in your club’s HQ.
USAV Uniform Requirements
This document is intended to provide a brief overview of uniform requirements.
Online Uniform Approval
Submit this form for USA Volleyball Uniform Jersey Approval/Pre-Approval.
USAV Code of Conduct
The USAV Code of Conduct is to be adhered by all individuals who have an active role in a USAV Jr. Club Program
Club Director Code of Ethics
The Club Director Code of Ethics outlines responsibilities for Florida junior club directors.
Spectator Code of Conduct
Required to be posted at all USAV events in the Florida Region
USAV Insurance Information
Information regarding USAV Insurance
USAV Background Check Policy
Policy regarding background screening for USAV members
D&O Insurance
New Gold Seal Requirements
- Must be a current Florida Region club in good standing
- All adult staff must be SafeSport trained
- Club will ensure that all youth/junior volleyball coaches in their club register with USAV and pass a USAV background screen prior to participating with any athletes
- Club will ensure that all youth/junior coaches are USAV IMPACT certified at a minimum
- Must comply with the Club Director Code of Ethics
- Must post the Spectator/Parent Code of Conduct in all practice facilities
- All Club Leadership must complete Club renewal application and personal USAV membership, background screen and complete required SafeSport training course by August 22nd each season
- Not have any Incident Review findings against the club for a two year period
- Not have received any Notices of Infraction for a two year period
- Not be on probation or suspension (Club or Club Director)
- Must post the Harassment Policy on home page of club website.
Gold Seal Benefits
- Club will be able to post the Gold Seal logo on the club website and any/all club literature during the year it is applicable.
- Recognition of Gold Seal will be posted on the Club Directory page
- Club will be featured in the monthly Vol-e News Newsletter
- Club is eligible for drawing giveaways from the Florida Region of USA Volleyball. The drawing will be held on Thursday, January 14th, 2026 on a Facebook live (@floridaregion) at 4pm
Prizes available:
- Two winners will receive six Molten Super Touch volleyballs and a Molten ball bag ($550 value each)
- One winner will receive FREE team entry to ASICS Florida Volleyball Challenge in the regional division ($500 value)
- Two winners will get their club registration reimbursed ($100 value each)
Florida Region Indoor Club Academy for New Club Leaders
The Indoor Club Academy for new club leaders will be hosted at the Florida Region office this year! Please contact the Florida Region staff at (352) 742-0080 during normal office hours (M-F, 9a-5p) if you have any questions.
You may also email us after hours at [email protected].
IMPORTANT ANNOUNCEMENT – ONE Director from each new club is REQUIRED to attend the 2026 Indoor Club Academy.
- You are a new club for the 2026/2027 season.
- You were a new club during the 2025/2026 season, and a Club Director did not attend the 2025 Indoor Club Academy.
- You are new club leadership and have not previously served as a club director with your current club or any other club within the past two years. This requirement applies regardless of how long the club has been active.
All other Club Directors are exempt from attending the 2026 Indoor Club Academy.
Note: Clubs that are required to attend and do not will incur a $500 fine and will not be recognized as a USAV club in good standing until the fine has been paid in full. Clubs will be required to attend an Indoor Club Academy within the next 365 days to remain in good standing for the following season. Clubs that do not attend an indoor Club Academy the second time around will not be recognized as a USAV club in good standing indefinitely. This is a standing mandate from the Florida Region Board of Directors.
DATE & LOCATION
Date: Saturday, August 22, 2026
Time: 9:30AM – 4:30 PM (lunch will be provided)
Location: The Florida Region Office
15010 US Highway 441
Eustis, FL 32726
Contact the Florida Region office at (352) 742-0080 during normal office hours (M-F, 9a-5p) if you have questions.
Note: Due to seating limitations, only 1 representative per club will be allowed. This representative should be the main club director who will be responsible for the day-to-day operations of the club.
Academy Agenda
- Introduction/Corporate Overview
- Region Events - Indoor & Outdoor Bid/Ranking
- Team Florida All-Stars
- USAV Academy - Officials/Junior Requirements
- Education - Positive Coaching Alliance
- Small Business
- Risk Management/SafeSport
- Q & A Session
Agenda is subject to change
Event Sanction Process
1. Review the Following Information About Event Policies
All Florida Region of USA Volleyball sanctioned events are required to follow these policies and procedures. Please review the following information carefully.
This document includes the various policies, guides, checklists, and resources you may need to run a successful event.
This policy outlines the specific requirements of TDs and ODs when operating a USA Volleyball sanctioned event in the Florida Region.
Please utilize this list before, during, and after an event to ensure that you are completing all USAV event requirements.
Review the Florida Region Policies & Procedures page, where you will find the following event-specific resources:
- Current USAV Championship Manuals
- SafeSport – Minor Athlete Abuse Prevention Policies
- Spectator Code of Conduct
- USAV Code of Conduct
- Regional Alcohol Policy
- Gender Competition Policy
- Junior Age Definitions
- USAV Event Waivers
- Foreign Participation Procedures
2. Apply to be a FL Region Club or an Event Affiliate
It is NOT necessary to submit both applications. Please read the information carefully to determine which application is best for your organization.
If you wish to register your club with the Florida Region of USAV, please complete this application prior to completing the event sanction form. If you do NOT wish to register a club, please submit the Event Affiliate Application below. More information about club requirements can be found here.
If you are not currently associated with a Florida Region club OR if your club will not be the main sponsoring organization for your event, please submit this application prior to completing the event sanction form.
*Please note that both of these are annual applications and are valid for the current season only (each USAV season runs from September-August).
3. Request an Event Sanction
Click here to view the Event Sanctioning Guide. The Florida Region has implemented a tiered event system to give tournament and event directors more freedom to deliver an event that suits their target market.
Examples of USAV Sanctioned Events:
- Tournaments (Ranking or Non-Ranking)
- Camps
- Clinics
- Scrimmages
- Tryouts
- Leagues
Event Sanction Application
Use the online forms below to request the approval of a future USAV sanctioned activity or event.
Please submit an Event Sanction Application for each event (tournament, scrimmage, clinic, etc.) you are hosting. If you are running a league, please submit one Application for each section of the league (i.e., Summer Beach League, Fall Indoor League, etc).
Please do not submit your application until your Club Application or Affiliate application has been approved.
Note: This application is to be submitted at least 30 days prior to the event. After submission, please allow 7-10 business days for processing.
4. Request a COI
Click here for a guide that explains how to fill out a COI Request form.
submit a COI request
Click here to access the 2025-2026 COI Request Form.
Use this online form to request a certificate of insurance for a facility being used to host a USAV sanctioned activity. Please submit a request for each USAV sanctioned event or activity.
Note: Please allow 7-10 business days for creation and distribution.
Event resources
Please contact us if you have any questions or concerns regarding our event forms and policies
Tournament Director Resources
Medical Incidents
To be filled out at the event by the on-site medical personnel.
To receive medical care at a USA Volleyball sanctioned event or activity in Florida, the completed form will need to be presented to any medical provider before care may be administered.
If you wish to file a medical claim, please follow the instructions on this form.
Tournament Results
Click here for a guide that explains how to submit your tournament results.
Submit this file for any FL Region USAV sanctioned tournament (Level I, II, or III). If your event is run on SportWrench, download the Final Finish Report under the Event Info tab.
Submit this file for any FL Region USAV sanctioned tournament (Level I, II, or III). AES Tournaments do not need to submit this file. If your event is run on SportWrench, download the USAV National Ranking System Export under the Event Info tab.
Lineup and Score Sheets
1st & 2nd / Non-Deciding Sets
3rd / Deciding Set – We recommend printing this on the back of Scoresheet #1.
Waivers
Please visit the Florida Region Policies & Procedures page to access the following waivers.
- Indoor Child on the Bench Waiver
- Regional Uniform Waiver
- Age Waiver
The Florida Region does not issue age waivers. Please review the USAV Age Definitions, found on the USAV Forms and Information Page.
Conduct & Concerns Report Form
- Use this form to report a concern.
Certificate of Insurance
How to fill out a COI request form:
Click here for a guide that explains how to fill out a COI Request form.
Submit a COI request
IMPORTANT NOTE: If you are requesting a COI for anything other than a club practice (camp, clinic, tryout, tournament, scrimmage, etc.), please submit an Event Sanction Request BEFORE requesting a COI.
Click here to access the 2024-2025 COI Request Form.
Use this online form to request a certificate of insurance for a facility being used to host a USAV sanctioned activity. Please submit a request for each USAV sanctioned event or activity.
The 2025-2026 COI Request Form will become available in Fall of 2025.
Note: Please allow 7-10 business days for creation and distribution.
Board of directors
Board Chair/Commissioner
Vice Chair
Secretary/Treasurer
Vacant
Indoor Chair
Junior Representative
Officials Representative
Junior Representative