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Policies and Procedures

Policies and Procedures

Host a USAV event in the Florida Region

If you are interested in sanctioning an event (tournament, camp, clinic, league, etc.) with the Florida Region, please review the Florida Region Event Sanction page.

​Age definition guidelines for the 2025/2026 season
Click here to view the 2024-2025 USAV Code of Conduct. The USAV Code of Conduct to be adhered by all individuals who have an active role in a USAV Jr. Club.

The Spectator Code of Conduct is required to be posted at all USAV events in the Florida Region.

This waiver allows a child aged 8 or under in designated bench areas with a rostered adult (who must be the child’s parent or legal guardian).
This waiver is only valid at Florida Region sanctioned events and may only be valid for one event.
  • Age Waiver
The Florida Region does not issue age waivers. Please review the USAV Age Definitions, found on the USAV Forms and Information Page.
Please review the Foreign Team Participation Policy & Procedures listed on the USAV Forms and Information Page.
The Florida Region of USA Volleyball prohibits the possession, sale, purchase, and consumption of alcoholic beverages at all sanctioned youth/junior volleyball events. Alcoholic beverages are not permitted to be present or consumed on the premises of any sanctioned/insured space of any venue, including common areas inside the sanctioned/insured area.
Gender Competition Policy (rev. August 2025)
The following policies and procedures will be followed at all events hosted by the Florida Region. Please email [email protected] if you have any questions about these policies.
Teams receiving a Florida Region bid to the USA Volleyball Girls Junior National Championships (GJNC) are required to accept the bid on-site at the conclusion of the event where the bid is awarded.
Bid acceptance, whether it is an original or trickle down bid, is mandatory unless the offer is made 30 or more days after the conclusion of the Florida USAV Gold Series (for 13u-17u age groups), the ASICS Florida Volleyball Challenge (for 11u-17u age groups) or the Florida Regional 18s Qualifier (for 18s age group only).
For more information, please visit the Junior Bid Information page.
Any team wishing to compete for a Florida Region bid at the ASICS Florida Volleyball Challenge (AFVC) must compete in at least three (3) USAV Level I ranking events. The deadline for bid eligibility will be as of two weeks prior to the first day of the AFVC.
​More information can be found on the Indoor Junior Rankings page.
The Florida Region Ranking Challenge Committee is a volunteer committee composed of 4-6 club directors from the Florida Region. The Committee helps with seeding challenges for the ASICS Florida Volleyball Challenge (AFVC).
​Club Directors may only challenge the seeding of the team(s) directly adjacent to theirs on the Florida Region ranking report. Club Directors are responsible for maintaining head-to-head and win/loss results for their teams. A summary of those results must be submitted to the Ranking Challenge Committee (email to [email protected]) no later than two weeks prior to the AFVC if you wish to challenge your placement in the ranking results.
If no challenge is issued, the rankings listed on the Florida Region ranking report will be final, subject to the discretion of the Ranking Challenge Committee.
Click here to view the Florida Region ​Stay-to-Play Guidelines.
IMPORTANT: We do NOT offer or accept ON-SITE team check-in.
  • COACHES OR CLUB DIRECTORS MUST complete Online Team Check-In for their teams prior to tournament play. Paper rosters will NOT be accepted.
  • Upon completion of Online Team Check-In, each coach assigned as a "Primary" staff member will receive a unique QR code pass via text & email for entry into the event.
  • There is a MAXIMUM of 4 “Primary” staff members per team. Any additional members will need to purchase passes online for entry into the event.
  • Staff Roles allowed on a roster:
  • Head Coach
  • Assistant Coach
  • Club Director
  • Chaperone
  • To gain entry into the venue(s) AT ANY TIME, each Primary staff member will need to present their QR code pass (can be printed or on a mobile device) with their corresponding photo ID at entry.
  • Athletes will need to show their jersey to gain entrance to the venue.
  • If you have any athletes that are 18 years old BEFORE or ​DURING the event, they must have SafeSport training to be eligible to play and for the team roster to be valid for check-in.
Teams that do not check-in by the respective time will be dropped from the tournament, be issued a sanction from the Florida Region, and will not be issued a refund for the event.

2026 Officiating Fee for Forfeiting Teams* – $300 per match (see below for breakdown)

  • Referee (R1) - $50 per match
  • Referee (R2) - $50 per match
  • Table Personnel (Scorer & Lib Tracker) - $50 each per match
  • Line Judges (2x) - $50 each per match

*All forfeits must be approved by the Event Director in advance and payment must be remitted at the time of any approval. Approval is at the discretion of the Event Director.

2026 Roster Violation Fee – $50 each violation

2026 Post-Deadline Roster Change* Fee – $20 each change

*Any roster changes requested after the posted roster deadline are subject to this fee. Payment must be remitted at the tournament desk prior to the change.

Service animals are individually trained to do work or perform tasks for persons with disabilities. Service animals are to remain on leash and under the control of their handler at all times. Comfort or emotional support animals are not service animals and are not permitted. Pets are not permitted. Thank you for your compliance with this policy!
Click here to review the Florida Region Media Access Policy.

Medical Forms

If you wish to file a medical claim, please follow the instructions on this form.
If you wish to file a medical claim, please follow the instructions on this form.
To receive medical care at a USA Volleyball sanctioned event or activity in Florida, the completed form will need to be presented to any medical provider before care may be administered.
This form is no longer required. However, the Florida Region recommends that clubs collect this form from every athlete.
Concussion Information (Provided by the CDC)

USAV Insurance Information

Please visit the USA Volleyball Forms and Information page to access the current insurance documents.
  • USA Volleyball Insurance Handbook
  • General Liability Insurance Summary
  • D&O Insurance Summary
  • Participant Accident Summary
  • Other Insurance Information
Policy governing how incidents are to be filed and reviewed. It also includes all possible sanctions and penalties.
Used to file a compliment or complaint. May be completed by Coaches, Officials, Players, or Spectators.
Other USAV forms and resources can be found on the USAV Forms and Information Page.